Getting Ready
Preparing for Summer Essentials
We are so excited for you to join our vibrant community this summer. On this page, we will provide a full list of all of your pre-summer responsibilities and packing needs. We want you to have a great summer, so review the program requirements and packing restrictions carefully.
There are a number of forms and documents you need to complete with your parent or legal guardian to enroll in the program. Review this page for instructions and action items to complete.
Deadlines
Friday, April 18, 2025
Submit Your Admissions Decision and Tuition Payment
Friday, May 2, 2025
Visa Verification (international students only)
Friday, May 16, 2025
Submit CampDoc Forms
Friday, May 16, 2025
Passport/Visa Information (international students only)
Wednesday, May 28, 2025
Register for SHI Participant Orientation
Wednesday, May 28, 2025
Register for SUMaC Participant Orientation
Monday, June 2, 2025
Request Courtesy Accommodations (if needed)
Wednesday, June 11, 2025
Complete Pre-Program Survey
Wednesday, June 18, 2025
Complete Gym Waiver (no late submissions accepted)
Pre-Summer Responsibilities
Submit your admissions decision.
Log into your Status Page to accept your space in the program by completing the online Admission Response & Enrollment Agreement Form. The form is due by Friday, April 18, 2025 at 11:59pm Pacific Time.
Submit your tuition payment.
Tuition for Stanford Summer Humanities Institute and SUMaC Residential is $8,575. You can submit this payment through your Status Page. The tuition payment is due in full on April 18, 2025 to guarantee your spot in the program. If the tuition payment is not received by April 18, 2025 your spot will be released to a participant on the waitlist.
- Tuition Refund Deadline.
Requests for a refund of program tuition must be received by April 18, 2025. Refunds will not be considered until a formal (written or email) request is received. - Non-Refundable Application Fees.
Application fees are non-refundable.
Complete all required forms.
You will need to fill out a variety of forms to complete your enrollment in the program. Visit your CampDoc page for instructions. You should complete these by Friday, May 16, 2025. Certain information, such as your medical information, must be completed by your parent/legal guardian. Required information includes:
- Participant contact information
- Emergency contact information
- Arrival and departure travel information
- General medical information (including allergies, immunization history, and medications that you will need to take during your time at Stanford Pre-Collegiate Studies)
- Health insurance information
- Information about any dietary restrictions and religious accommodations
Electronically sign the Stanford Pre-Collegiate Studies (SPCS) Participation and Assumption of Risk, Release of Claims, Indemnification and Hold Harmless Agreement and Enrollment Agreement.
We will need both your signature and your parent or legal guardian's signature on these forms.
Read through this entire Participant Guide.
We will need your signature and your parent or legal guardian’s signature to indicate that you agree to follow all of the information in this guide, including the Community Expectations and guidelines for what you can and cannot bring.
Upload a current photo for your ID card.
Details and instructions on what to submit is included in the Enrollment Agreement.
Provide arrival and departure information.
If you are arriving/departing on a plane, train, or bus, be sure to provide your arrival and departure information as you are completing the participant information in your CampDoc portal. Participants arriving/departing by car may be dropped off and picked up on campus directly at their assigned residence hall.
International students: Submit your documents and secure your visa to enter the United States and attend your program.
Check to make sure passport is valid beyond the end date of your program and confirm that your passport is valid. If your passport is not valid beyond your program, you must apply for a new passport as soon as possible, especially if you need to obtain a visa to travel to the United States. Passport processing times can vary by country, and spring is a popular season to apply for or renew a passport.
Stanford Pre-Collegiate Studies Programs cannot sponsor F-type or J-type student visas. Information about B-2 Tourist visas, including details about how to apply, can be found here.
All international students must submit information about their passport, and if applicable, their visa using this form by Friday, May 16, 2025. Those with eligible visa waivers must only submit their passport information.
If you need a letter verifying you are attending a residential Stanford Pre-Collegiate Studies program as part of your visa process, you must complete this brief form, which must be submitted by Friday, May 2, 2025. Visa application processing times vary around the world, and you should begin this process as soon as possible.
Save our Emergency Contact Number.
In the event of an emergency where parents or legal guardians need to reach their participant as soon as possible, they can use this emergency phone number: (650) 475-6427. Save this number in your contacts. Our emergency phone number is answered 24 hours a day, seven days a week from 12:00pm PT June 22 to 11:00am PT August 1.
Routine and non-emergency questions should be directed to spcs-residential@stanford.edu.
Remind Your Emergency Contacts of our Program Dates.
Ensure your emergency contacts have their phones accessible at all times during the program in case Stanford Pre-Collegiate Studies staff needs to contact them.
Arrange U.S. based health insurance.
Arrange U.S. based health insurance now, if you do not already have a plan. As noted in the Participation Agreement, participants should have coverage at the Stanford Pediatric Emergency Department and Palo Alto Medical Foundation Pediatric Urgent Care.
Check your medication expiration dates.
Request any medications you will need during the program from your doctor. Leave any expired or expiring medications at home.
Register for Orientation Session.
We invite you to join us on Zoom on to prepare for our residential programs:
- Summer Humanities Institute: Click here to access the recording. Passcode: x#00tcOy
- Stanford University Mathematics Camp: Click here to access the recording. Passcode: *^%VsBu7
During this orientation session, we will review information about move-in and departure day, go over the general program schedule, discuss policies, talk about our staff, and share why we are excited to see you on campus. Additionally, we will leave ample time for you to ask any questions. We strongly encourage you to attend the information session live. If you are unable to attend, we will post a link to the recording on our website.
Submit your Pre-Program Survey.
We would like to learn more about our community of participants this summer. Complete the pre-program survey by Wednesday, June 11, 2025 so we can better prepare for our time together on campus.
Summer 2025 Residential Pre-Program Survey
Complete your gym waiver now (late submissions not permitted).
During your program, you will have access to Recreation and Wellness facilities on campus. Your parents or legal guardians must complete this waiver on your behalf by Wednesday, June 18, 2025 to ensure you can access the facility. The gym will not accept late submissions.
Your gym access begins halfway through the first week. Here are the gym access dates:
- SUMaC: June 25, 2025 - July 16, 2025
- Summer Humanities Institute Session I: June 25, 2025 - July 9, 2025
- Summer Humanities Institute Session II: July 16, 2025 - July 30, 2025
Complete the form to get your library access.
You will create your SUNet ID, which grants you access to libraries, when completing your Enrollment Agreement. Write down your username and password and store it in an accessible place. If you created your SUNet ID ([sunetid]@stanford.edu) and have forgotten it, contact the Stanford UIT Service Desk for further support at (650) 725-4357. If you created your SUNet ID and forgot your password, you can independently reset your password at accounts.stanford.edu.
What is CampDoc?
CampDoc is a portal for you to submit important health information, emergency contacts, and other details that will help assist Stanford Pre-Collegiate Studies staff in providing the best possible summer experience. When you submit your Enrollment Agreement form, you will be prompted to register for CampDoc in late April. Complete the CampDoc forms as soon as possible, with special attention to the medical and travel information. Each section will indicate whether it must be completed by you or your parent/legal guardian. You will be able to edit any responses until one week before the start of the program.
If you have difficulty accessing CampDoc, try these tips:
- The unique CampDoc invitation email was sent to the first parent/legal guardian email address that was on file. (Parents/legal guardians will need to complete and submit the forms, and we advise that you work on it together to ensure all information is accurate and up to date).
- If your parent/legal guardian has not received the invite email yet, ask them to check their spam folder.
- If the invite email is not in their spam folder, verify that they have not used CampDoc or SchoolDoc software to complete forms for any other summer camp, activity, or event. If they have, they will need to use those log-in credentials to access the forms.
Packing Guidelines
Getting Ready
Because weather at Stanford and in the greater Bay Area can vary from 50 to 90 degrees Fahrenheit (approximately 10 to 32 degrees Celsius) in the summer, it is important to pack a variety of clothing options. Below is a list of recommendations for what clothing and personal items to bring this summer.
What We Provide
All Bedding
Laundry Facilities and Detergent
Course Materials
What to Bring
Required Items
- A form of identification, photo preferred (e.g., passport, state ID, driver’s license).
- Suitable clothing for temperatures ranging from 50 to 90 degrees Fahrenheit (10 to 32 degrees Celsius), including jackets and layers, sports, and outdoor activities.
- Comfortable and supportive footwear for activities and excursions.
- Up-to-date prescriptions and medications to last the duration of the program, especially epinephrine or other anaphylaxis medications. Medication should be unexpired and in its original, labeled packaging.
- Personal health and toiletry items.
- A laptop.
- A cell phone with a SIM card compatible in the U.S. (if you do not plan to pre-purchase one at the airport, you may ship a SIM card to your campus address).
- Necessary chargers compatible with U.S. outlets, headphones, and other phone accessories.
- Extra spending money for gifts and incidentals (Stanford Pre-Collegiate Studies covers the cost of meals, transportation, and entry-fees related to program-sponsored field trips and activities).
- An alarm clock, hair dryer, shower shoes, and small portable fan (residence halls do not have air conditioning). All of these items may be purchased at the Stanford Bookstore on campus.
- Personal academic supplies including pens, pencils, highlighters, backpack, etc.
- Any special equipment or materials needed for participation in the end-of-program talent show (e.g., dance shoes, musical instruments, sheet music, etc.).
*Stanford Pre-Collegiate Studies is not liable if a participant’s personal items, including computers and electronic equipment, are damaged, lost, or stolen. Technical support is not provided for personal devices.
What Not to Bring
- No valuable personal items (the program takes no responsibility for lost or stolen items).
- No cooking or kitchen appliances, such as refrigerators, microwave or toaster ovens, or hot plates.
- No pets of any kind.
- No personal transportation of any sort, including a car, bicycle, skates, or skateboard.
- No electronic games, software for computer games, or televisions.
- No flammable materials, including candles, incense, matches, lighters, explosive devices, and fireworks.
- No alcohol, tobacco products, or any unauthorized drugs or unlabeled medications—policy violations will be subject to immediate dismissal.
- No weapons or ammunition of any kind, including knives, swords, firearms, paintball guns, laser pointers, and other dangerous items.
Booking Travel
Planning Your Trip
Correct Travel Dates
Housing Cannot be Extended
Fly to and from SFO
Participants traveling by car may be dropped off and picked up directly on campus at their assigned residence hall on arrival day and departure day. Participants are not allowed to drive themselves to the program or park a vehicle on Stanford’s campus. Drivers should check all posted signs and ensure they are not parking in permit-only spots. Stanford Pre-Collegiate Studies is not responsible for any parking tickets received on arrival or departure days. Additional information about parking on campus can be found here.
Program-Specific Arrival and Departure Dates
Stanford Summer Humanities Institute
Session One Departure Day: July 11, 2025
Session Two Arrival Day: July 13, 2025
Session Two Departure Day: August 1, 2025
Stanford University Mathematics Camp (SUMaC)
Departure Day: July 18, 2025
Arriving on Stanford Campus - SHI
Check-In: Ng House, 684 Jane Stanford Way, Stanford, CA 94305
Session I: There will be signs around the building directing you to the check-in table. You may drop your participant off between 1:00pm and 4:00pm on Sunday, June 22, 2025.
Session II: There will be signs around the building directing you to the check-in table. You may drop your participant off between 1:00pm and 4:00pm on Sunday, July 13, 2025.
Parking is available at Manzanita Field Garage, 742 Campus Drive, Stanford, CA 94305.
Purchase a visitor parking permit through Park Mobile. For more information on parking on Stanford University campus, visit Stanford Transportation. Stanford Pre-Collegiate Studies is not responsible for any parking tickets received on arrival or departure days.
Arriving on Stanford Campus - SUMaC
Check-In: Delta Delta Delta (Tri Delta), 702 Bowdoin Street, Stanford, CA 94305
There will be signs around the building directing you to the check-in table. You may drop your participant off between 1:00pm and 4:00pm on Sunday, June 22, 2025.
Parking is available behind Tri Delta off of Bowdoin Street. For more information on parking on Stanford University campus, visit Stanford Transportation. Stanford Pre-Collegiate Studies is not responsible for any parking tickets received on arrival or departure days.
Airport Information
Arriving Flights
Participants must schedule their flight for arrival day. Stanford Pre-Collegiate Studies will provide transportation from SFO to the Stanford campus at no cost in dedicated program vans or rented buses. Staff will meet and greet participants from SFO at 1:00pm and 4:00pm and coordinate their transport to campus. Stanford Pre-Collegiate Studies is not responsible for the safety and well-being of participants until they are picked up by staff at the airport, so plan flights accordingly. If participants arrive in between those times, they will need to wait on their own until the next shuttle arrives at the airport.
Important Notes
- Students flying into San Francisco International Airport (SFO) will receive additional information about airport pick-up emailed to them prior to the start of the program.
- Parents, legal guardians, or families traveling with participants must secure their own transportation to campus.
- Stanford Pre-Collegiate Studies does not provide transportation to campus from any other airport or any bus terminal or train station.
- This transportation service is optional for participants. If a participant chooses to use another transportation service to get to campus, Stanford Pre-Collegiate Studies is not responsible for the safety or well-being of participants until they arrive on campus.
Itinerary Updates
- If there is any change in flight information the week before arrival day, updated flight information should be emailed to our staff at spcs-residential@stanford.edu.
- If flights are delayed or changed at the last minute, participants should contact the Stanford Pre-Collegiate Studies emergency contact number at (650) 475-6427.
- If it is not possible to schedule a flight that arrives before 4:00pm, contact spcs-residential@stanford.edu.
Arrival Procedures
All participants (domestic and international flights) should bring a copy of their Stanford Pre-Collegiate Studies Program acceptance letter. This letter clearly states the program dates and may be needed for customs or other reasons at the airport.
Stanford Pre-Collegiate Studies staff will be at the airport and can be reached via (650) 475-6427. This number accepts international phone calls and text messages. Save this phone number into your cell phone contacts.
It is strongly recommended that all participants flying put their toiletries, medication, chargers, essentials, and an extra pair of clothes in their carry-on luggage in the event that luggage is delayed.
Health Precautions
Take precautions before and during your travels to reduce the likelihood of exposure to COVID-19 or another transmissible illness. We encourage you to wear a mask while traveling, use hand sanitizer, wash your hands often with soap and warm water, avoid crowded indoor spaces in the days leading up to your arrival, and refrain from spending a significant amount of time with those who aren’t feeling well. All of these steps will help ensure that you have a healthy start to your program!
Departing Flights
Participants must schedule their flight for departure day. Staff will drop participants off at their designated SFO terminal at 8:00am and 11:00am. If possible, participants should schedule mid-morning and afternoon flights since participants should arrive at SFO about three hours prior to their flight. If a participant has an evening flight, they will need to wait on their own until their flight boards.
Important Notes
- Stanford Pre-Collegiate Studies is not responsible for the safety and well-being of participants once they are dropped off by staff at the airport, so plan flights accordingly.
- Stanford Pre-Collegiate Studies is unable to provide transportation and housing after 11:00am on Departure Day.
- Participants are expected to stay through the last day of the program. Note that if a participant is not able to complete the course requirements due to an early departure, no letter of evaluation and/or certificate of completion will be sent.
Campus Departure
Campus Pick-Up
Parents and legal guardians may pick up participants directly from their residence hall on departure day. Participants can be checked out as early as 8:00am, and all participants must depart by 10:45am. Stanford Pre-Collegiate Studies cannot allow any late stays or late departures.
